Effectively Manage Work with Assignments

Assignments are a powerful tool for managing your work efficiently. By assigning items to users, you delegate the responsibility of performing specific tasks. When combined with a due date, assignments become tasks that need to be completed by a certain time.

Benefits of Assignments

• Clear Responsibilities: Assigning items clearly indicates who is responsible for each task.
• Structured Workflow: Assignments help structure the work for you and your team members.
• Inbox Management: The inbox shows only items assigned to you, ensuring you focus on tasks needing your attention.

Working with Assignments

Creating Assignments

• Assigning an Item:
  • Open the item you want to assign.
  • Click the "Add Assignee" button.
  • Select one or multiple users from the available list.
  • Optionally, set a due date to convert the assignment into a time-bound task.

Managing and Completing Assignments

• Inbox Visibility: Assigned items appear in the assigned users' inboxes.
• Completion:
  • Once a task is completed, users can remove themselves from the assignment.
  • The project manager can also change the assignments as needed.

Workflow Integration

• Final Stage: When an item reaches its final stage in the workflow, it will no longer appear in the inbox, indicating that no further action is required from the assignees.

By effectively using assignments, you can streamline task management, ensuring that responsibilities are clear, deadlines are met, and the workflow is organized.